How to Write a Resignation Letter (with Example)
Learn how to write a clear and professional resignation letter with our comprehensive guide. Find step-by-step instructions and practical examples to help you leave your job on a positive note.
You should always resign on a Friday…its less awkward on all fronts…and puts space between you and your current employer
When resigning, do it first thing in the morning face to face or over video. If that is not possible, do it live on a phone call. Afterward, hand in a letter or send it over email if you are completely remote. Do not text.
Keep the letter short and direct… The letter should include:
This letter serves as_________________
Effective Date_____________________
My last day of employment is_____________
Something nice about your experience with the company…Such as “I have enjoyed my time here” Most importantly…”Please let me know what I can do to make this transition as smooth as possible”. Remember, you do not need to thank them. That is your choice, but you have done a great job for this company and they too have benefited from your employment.
You are not required or obligated to tell the current employer where you are going. If they ask, it is best to say “I’m not going to the competition (since that will be the employers biggest fear)…however, I am not comfortable sharing that information at this time. Once I get settled in, I will drop you a line with all of my contact information”.
Remember that if you tell your current employer where you are going it opens the door for a frustrated “sour grapes” manager to bash your new company and play into the normal fear you have when making a job change. It is perfectly normal to have a hint of “cold feet” when making a move, no matter how wonderful the new opportunity may be. The employer, upon hearing your resignation, will likely be surprised, disappointed and sometimes even angry to lose such a valuable member of his/her team. Understand that you are coming to them with a statement, a declaration, and not a request. You have made the decision to leave and your only focus is what you can do to “make this transition go smoothly, as to not disrupt the current team environment”
Sample Resignation Letter
July 27th 20XX
Mary Crabby, CEO
XYZ, Inc.
100 My Way Ave.
Washington, DC 20002
Mary: This letter serves as my written notice of my resignation effective July 9th 20XX. My last date of employment will be July 27th 20XX.Thank you for giving me the opportunity to work for XYZ, Inc. In my time here I have learned valuable skills that I will utilize throughout my career. I hope that I have been a positive member of the team here, and have made substantial contributions. I appreciate all that you and XYZ have done for me over the last 4 years, and wish you good luck in the future.
Please let me know what I can do to make this transition as smooth as possible as I begin this new chapter in my career.
Sincerely,
Ima Champion
Don’t forget… after each interview, be sure to immediately send a “thank you” letter, or you won’t even be considered for the next round.